Vendor Applications

Vendor Application Information

Airborne Tickets, LLC Presents The Los Angeles Soul Music Festival 2017, a premier live music event where we expect attendance of 5,000+ people per day!

The L.A. Soul Music Festival is a 3 day event, July 14, 15, and 16, 2017 in Los Angeles, CA at Exposition Park located at 700 Exposition Park Drive, Los Angeles CA 90037. Festival hours are from 3:00 p.m. – 11 p.m. on Friday, Saturday, and Sunday. This is an outdoor music festival and will be held rain or shine! We are looking for vendors that offer quality products and service for the summer concerts’ attendees.

Vendors are required to provide the following – a current certificate of insurance with Airborne Tickets LLC, Mark Douglas, Exposition Park, The City of Los Angeles, The State of California as additional insureds and a waiver of subrogation in favor of Airborne Tickets LLC, Mark Douglas, Exposition Park, The City of Los Angeles, The State of California as evidenced by a policy endorsement (required insurance amounts will be provided in the Confirmation Email); submit completed music festival vendor application and paperwork.

Incomplete applications will not be processed.

The vendor is responsible for obtaining all necessary current and valid permits (County Health, State Resale and City Business License) prior to application approval. This is non-negotiable.

Vendor Space

Vendor space utilization at the Los Angeles Soul Music Festival is designated for food vehicles (food trucks, carts, and trailers), food booths (supplied by vendor) and retail booths (supplied by festival), corporate booths (supplied by festival and/or sponsor/partners).

All spaces are outside. Food & retail space rentals are for 3 days (no 1 or 2 day rentals). Retail 10`x10` tented booths will include 1 eight-foot table and 1 overhead quartz light (power is provided, but vendor must bring any power strips, chairs, drapes and additional tables they may need).

All summer concerts vendor space reservation payments are final. There will be 3,000+ attendees per day (attendees are not allowed to bring in any food or drinks).

The “space” would be 10X10 foot booth with tent or the area occupied by food vehicles including an external space (length of Food Vehicle extending out 10 feet from the open side of the vehicle).

Space request at the music festival is upon availability only. First come, first served! Location of spaces are subject to change, based on the needs of the summer music festival as determined by festival directors.

Space reservations at the festival grounds are based on a 50% non-refundable space rental deposit plus any additional equipment rental fees. The space rental deposit can be paid by credit card, check, or money order; further instructions will be included in the confirmation email.

Retail

Space rental rates are $900 ($300/day) per vendor for the entire event. Only approved retail items will be allowed to be sold, traded, or given away during the course of the summer music festival. No food or beverages of any kind are to be sold, traded or given away (see food vendor details below to do so). Any changes or additions to approved retail items must be submitted in writing to the festival directors. Each retail vendor is allowed 4 complimentary staff passes to allow staff access to the music festival’s grounds.

Food

Space rental rates are $1,500 ($500/day) per vendor for the entire summer music festival. Only approved menu food items will be allowed to be sold, traded or given away. No beverages of any kind are to be sold, traded, or given away. Any changes or additions to approved menu items must be submitted in writing to the music festival directors. Each food vendor is allowed 6 complimentary staff passes to allow staff access to the summer concert’s grounds. No non-food related vending vehicles will be allowed in the food vendor area.

Corporate

Space rental rates at the summer concert grounds will be determined based on the needs and requirements of the vendor.

General vendor and customer parking will be available for $15 per stall each day, with no in and out privileges for all vendors (retail and food). Additional vendor supplies and merchandise must be transported by vendor to their space at the music festival by other means.

Application Procedures and Securing Space

  • Complete the Vendor Application
  • Provide required License Information/Documentation
  • All applications must be completed and submitted by June 14, 2017
  • Provide required space fees to reserve space after receipt of confirmation email, which includes payment instructions. Spaces at the music festival grounds are secured once payment of deposit is made.
  • Agree to Rules and Regulations and Vendor Contract (attached to Confirmation Email)
Vendor Application Form